vCard QR Code Generator
Create a vCard QR code that saves your contact details — name, company, phone, email and website — directly into any phone in one scan.
Printed above the code. Clear it to remove the line entirely.
Fill in the fields to generate your QR code
How to create a vCard QR code
Enter your full name
Type your name as you want it filed in someone else's contacts list, since this becomes the FN property that phones use as the display name. Reserved characters such as commas and semicolons are escaped automatically, so a name written "Smith, Jane" survives the encoding intact.
Add your company and job title
Fill in the organisation and role, which map to the ORG and TITLE properties of the vCard. These are the two fields people search on months later when they remember the company but not the name, so they are worth completing even though they are optional.
Add phone, email and website
Enter your phone in full international format with the country code, so the saved number dials correctly from abroad. Email and website populate the EMAIL and URL properties, giving the recipient a direct route to reply or look you up without another search.
Download and place the code
The code updates as you type. Download the SVG for print work such as business cards and badges, or the PNG at up to 4096 pixels for slides and email signatures, then scan it once on a real handset to confirm the contact card reads as intended.
What a vCard QR code contains
The code holds a complete vCard 3.0 record — the same open contact format that Apple Contacts, Google Contacts and Outlook already import. It opens with BEGIN:VCARD and a VERSION:3.0 marker, carries your details as named properties, and closes with END:VCARD, with CRLF line endings as the specification requires.
Each field you fill maps to a specific property: FN for your full name, ORG for the organisation, TITLE for the role, then TEL, EMAIL and URL. Because those names are standardised, the receiving phone knows which box each value belongs in rather than dropping everything into a notes field.
Reserved characters are escaped before encoding, which matters more often than it sounds. Commas, semicolons and backslashes are structural in vCard, so an unescaped company name like "Acme, Inc." would otherwise split into two fields. Escaping keeps the punctuation and keeps the record intact.
What happens when someone scans it
Pointing a camera at the code produces an "Add Contact" prompt with the fields already filled, not a browser tab. The recipient reviews the card, taps save, and your details land in the phone's address book with the name, company and role attached.
Modern iOS and Android handsets recognise the format from the native camera app, so no scanner app is involved and nothing needs installing on either side. Older devices can read the same code through any free QR scanner, because the payload is a published standard rather than a vendor-specific format.
Compare that with the alternative. Reading a name, number and email off a card and typing them into a phone takes the better part of a minute and invites transposition errors in exactly the field — the phone number — where an error is hardest to spot and most costly later.
Printing and maintaining the code
Print size is the main determinant of whether a code scans first time. Keep it at least 2 × 2 cm on handheld material such as business cards and badges, and scale up roughly a centimetre for every extra metre of scanning distance on booth panels and pull-up banners.
Leave the quiet zone — the clear margin around the code — untouched, and keep strong contrast between the code and its background. A dark code on a light background is the most reliable combination; inverted or low-contrast colour pairs are the usual explanation when a code fails under exhibition-hall lighting. Use the SVG for print so the edges stay crisp at any size.
One trade-off comes with the self-contained design. Nothing is looked up on a server, so the code works offline, cannot be tracked, and has no short link that expires — but your details are baked into the image. Change your number, role or employer and the printed code still carries the old record, so regenerate and reprint it as part of the same change.
Where to use it
Conferences and networking events
A code on your badge or lanyard lets a new contact save your details in the few seconds you have before the next conversation starts. Nothing is mistyped and nothing is lost in a pocket full of paper cards.
Sales and field teams
Reps can carry a code on a phone lock screen or tablet case, so a prospect leaves the meeting with the right number already saved rather than a card that reaches a drawer and stays there.
Email signatures and virtual backgrounds
Adding the code to a signature or video-call background lets recipients save your details from the screen in front of them, which is far quicker than copying six fields by hand on a phone.
Printed business cards and trade show booths
Printing the code on the back of a paper card keeps the familiar format while removing the typing. On a booth panel, a large code lets several visitors save your details at once without queueing for a card.
Best practices
- Write your phone number in full international format so the saved contact dials correctly from any country.
- Complete the company and job title fields, since they are what people search on when they forget a name.
- Keep the code at least 2 × 2 cm on business cards and badges, and larger for booth signage read at a distance.
- Preserve the quiet zone and use a dark code on a light background rather than an inverted colour pair.
- Download the SVG for anything headed to print, and reserve the PNG for screens and email signatures.
- Regenerate and reprint the code whenever your details change, because the contact record lives in the image itself.
Frequently asked questions
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